Cookie & privacy policy
The following information provides details on how we process your personal data and your rights under data protection law.
1. responsibility for data processing and the company’s data protection officer
Nextagenda ApS is owned by the Konica Minolta Group and in accordance with Article 4, paragraph 7 of the EU General Data Protection Regulation (GDPR) is responsible:
Konica Minolta Business Solutions Europe GmbH
Europaallee 17, 30855 Langenhagen
Phone: 0800-6466582
E-mail: info(at)konicaminolta.com
If you have any questions regarding data protection, please feel free to contact our Data Protection Officer at any time:
Dr. Frederike Rehker
Konica Minolta Business Solutions Deutschland GmbH
Europaallee 17, 30855 Langenhagen
Phone: +49 (0)511 7404-0
E-mail: dataprotection(at)konicaminolta.eu
2. Your rights
You have the following rights regarding your personal data processed by us:
- access to information about the categories of data processed, the purposes of processing, the recipients or categories of recipients of your data and the envisaged time period (Article 15 GDPR)
- rectification of inaccurate or incomplete data and/or its amendment (Article 16 GDPR)
- erasure of data in accordance with Article 17 of the GDPR, namely if the personal data is no longer necessary for the purpose or has been unlawfully processed, or if you withdraw your consent or have objected to the processing
- restriction of data processing in accordance with Article 18 of the GDPR in certain situations, e.g. if erasure is no longer possible or the requirement for erasure poses a problem
- in accordance with Article 20 of the GDPR on data portability, to have us provide you or a third party with the personal data you have provided to us in a structured, commonly used and machine-readable format
- the right to object, on grounds relating to your particular situation, to data processing based on a legitimate interest (Article 21(1) GDPR)
- withdrawal of your consent at any time in the future (Art. 7(3) GDPR), the same of course also applies to the withdrawal of consent you have given us before the GDPR came into force
- the right to lodge a complaint about data processing with the responsible supervisory authority in accordance with Article 77 of the GDPR
3. Collection of personal data when you visit our website
If you use our website for informational purposes only, i.e. if you do not register or otherwise provide us with information, we only collect personal data that your personal browser sends to our server. This information is necessary from a technical point of view so that you can view our website. They are also necessary to ensure the stability and security of our website. (The legal basis is Article 6(1), sentence 1, letter f of the GDPR).
- IP address
- Date and time of the request
- Country of origin of the request
- Requested content (specific webpage)
- Access status/http status code
- Website from which the request is initiated
- Browser
- Operating system and interface
- Browser software language and version
- Amount of data sent in each case
- Time difference to Greenwich Mean Time (GMT)
Some of the services offered on our websites can only be performed if we can contact you. This means that you can only use these services if you provide us with specific personal data (contact details). We collect, use and process this information only to the extent necessary for the performance of the services in question. If you contact us via email or contact form, we will store the information you enter (your email address and other information you provide to us voluntarily, such as your name/phone number) so that we can process your request and answer any questions you may have. We delete the information we have stored about you when it is no longer needed. We restrict processing in case of statutory storage obligations. We process your data in accordance with Article 6(1), sentence 1, letter f of the GDPR.
4. Purpose of processing, legal basis and retention period
If we ask for consent to process your personal data, we do so in accordance with Article 6(1), sentence 1, letter a of the GDPR. If the processing of your personal data is necessary for the performance of a contract or pre-contractual measures resulting from your request, our processing is lawfully based on Article 6(1), sentence 1, letter b of the GDPR. In cases where the processing of personal data is required to fulfill our legal obligations, the processing is in accordance with Article 6(1), sentence 1, letter c of the GDPR. If the processing of personal data is necessary for the protection of a legitimate interest of the controller or a third party and the interests or fundamental rights and freedoms of the data subject requiring the protection of personal data do not prevail, Article 6 Article 1(f) GDPR serves as the legal basis for this processing.
Unless otherwise stated, we will delete personal data in accordance with Articles 17 and 18 of the GDPR or restrict its processing. We only process and store your personal data for as long as it is necessary to fulfill our contractual and legal obligations. Data that is no longer necessary for those purposes is regularly deleted, unless temporary and additional processing is necessary, which may occur as a result of other legally legitimate purposes.
We use cookies on our website. Cookies are small text files stored on your hard drive that are created when you use your browser to visit a website. They are used to send specific information. Most of the cookies we use are deleted when the browser session ends (so-called session cookies). Other cookies remain on your device and allow us to recognize your browser on your next visit (persistent cookies). We use standard cookies from the WordPress system, the one.com plugin and from YouTube. You can set your cookie preferences in the browser you use and reject the use of cookies or limit your rejection of cookies from other parties, so-called third-party cookies. However, your cookie settings may prevent you from using all the features of our website.
5. The recipients of your information
In general, we do not sell or lend user information. We will only transfer information to third parties outside the scope of this Privacy Policy if it is necessary for the performance of the particular service you have requested. We work with partners to deliver our services. The latter perform services for you on their own responsibility/in relation to your contract with us. You can order these services and give consent to the partner, and the consent can also be based on legal authorization. In marketing, sales, IT, logistics and HR, we also work with companies in accordance with article 28 of the GDPR. These processors are carefully selected by us. We remain responsible for the protection of your data if a data processor processes it. In other cases, we send information to authorities at their request. But this only happens if there is a legal obligation, such as a court order.
6. Where is my data processed?
We always process your data in Denmark and other European countries (EU/EEA). If, in very limited special cases, your data is processed in countries outside the EU (in so-called third countries), this will only happen if you have given your explicit consent, if it is required by law or if it is necessary for us to perform a service for you. Insofar as we process data in third countries in limited special cases, this is done on the basis of special measures.
7. Use of Google Analytics
This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called cookies or text files that are stored on your computer and make it possible to analyze your use of the website. The information generated by the cookie about your use of this website is usually sent to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, Google will only truncate your IP address if it originates from EU Member States and other countries that are party to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address sent to a Google server in the USA and truncated there. On behalf of the operator of the website, Google will use this information to evaluate your use of the website, compiling reports on website activity and performing other tasks related to the website and services related to internet usage for the website operator. The IP address sent by the browser as part of Google Analytics is not associated with other data from Google. You can prevent cookies from being stored by setting your preferences in your browser software, but please note that in such cases you will not be able to make full use of all the features of this website. You can also prevent the transfer of data generated by cookies about your use of the website (including your IP address) to Google and their processing of information by downloading and installing the browser add-on available via the following link https://tools.google.com/dlpage/gaoptout?hl=en.
This website uses Google Analytics with the function “AnonymizeIP()”. IP addresses are truncated for further processing, preventing any connection to a specific person. Therefore, if a personal reference is included in the information collected about you, it will not be included and the personal data will be deleted immediately.
We use Google Analytics to analyze the use of our website and improve it regularly. The statistics allow us to improve our product and make it more attractive to you as a user. In the specific cases where personal data is transferred to the USA, Google does this in accordance with the EU-US Privacy Shield (see https://www.privacyshield.gov/EU-US-Framework).
Information about the third-party provider: Google Dublin, Google Ireland ltd, Gordon House Barrow Street Dublin 4, Ireland
For more information on terms and conditions of use and privacy policy, visit www.google.com/analytics/terms/us.html and support.google.com/analytics/answer/6004245
The legal basis for the use of Google Analytics is Article 6(1) sentence 1 letter f of the GDPR.
8. Privacy policy for job applicants
If we receive applications, we process the specified data for the purpose of reviewing your application and suitability for the vacant position. We will delete your application and your information for a limited period of time after the application process is completed.
If we receive your CV in connection with an informal meeting, this information is stored for a period of time based on the best interest rule. We can then contact you if a suitable position opens up.
9. Online presence on social media
On social networks, we use the services of the online platforms to inform users active on these platforms about Konica Minolta products and services. This allows us to communicate directly through the platforms if users are interested in this. Social media channels thus expand our online presence and offer interested parties who like this type of information an alternative communication channel.
We currently have our own online profiles on the following networks:
When you access social media profiles from Nextagenda in your network, the terms and conditions and data processing policies of the respective operator apply.
We have no influence on the collection of information and its further use by social networks. We only know that your information is used for market research and advertising purposes and that user profiles are created based on your user behavior and interests. In addition, further advertising based on presumed interests may be enabled. This is usually achieved by storing cookies on your computer.
We would therefore like to expressly point out that user data (e.g. personal data, IP address) is stored by network operators in accordance with their data usage policies and used for business purposes. We would also like to point out that your data may be processed outside the EU as part of these activities. US providers certified under the Privacy Shield commit to complying with EU data protection standards.
We only process data from users of Konica Minolta’s social media platforms to the extent that these users contact and communicate with us via comments or direct messages. You can exercise your rights as a data subject against us (see also point II under your rights) and against the social network provider.
The processing of users’ personal data is based on our legitimate interest, which is to effectively inform and communicate with users in accordance with Article 6(1f) of the GDPR. If you are asked to give your consent to the processing of data by the providers in question (i.e. to give your consent, e.g. by ticking a checkbox or confirming via a button), the legal basis for the processing is in accordance with Article 6(1a) GDPR.
YouTube
YouTube videos are available on our websites. They are stored at www.youtube.com, but can be played directly on our website. When we include videos on our website, we enable advanced data protection. This means that if you do not play videos, no information about you will be passed on to YouTube. However, if you play videos, information is sent to YouTube. First, YouTube is informed that you have accessed the corresponding page on our website. Other information that we don’t know about may also be transferred to YouTube. In this case, we also have no influence on the data transfer. If you log in to YouTube, the transferred information is connected directly to your account. If you do not want this to happen, please log out of YouTube before playing videos on our websites. YouTube stores your information as a user profile and uses it for advertising and market research purposes and/or to adapt their website to the needs of their users. In particular, such evaluations can be used for targeted advertising (even for users who have not logged in). YouTube gives you the right to object to the creation of user profiles. You must object directly to YouTube.
YouTube’s privacy policy provides further information on the purpose and scope of data collection and processing as well as further information on your rights and options to protect your privacy: www.google.dk/intl/dk/policies/privacy. Google also processes your personal data in the USA in accordance with the EU-US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.
The legal basis for the inclusion of YouTube videos is Art. 6 para. 1 sentence 1 lit. f GDPR.
10. Opt-out options on social networks
If you are a member of a social network and you do not want the platform to collect information about you via our website on social networks and associate it with your stored information on that network, you must log out of that network before visiting our website, delete all cookies stored on your device and then close and reopen your browser. When you log in again, you will be recognized as a specific user by the network.
See information under the provider links below for a detailed description of the relevant processing activities and opt-out options.
If you want to receive information or exercise your user rights, we point out that the most efficient way to do this is with the providers themselves. Only the providers have access to users’ data and can take the appropriate measures and provide information. If you still need help, feel free to contact us.
- Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) – Privacy Policy: https://www.facebook.com/about/privacy/, https://www.facebook.com/legal/terms/information_about_page_insights_data https://www.facebook.com/legal/terms/page_controller_addendum, Opt-out: https://www.facebook.com/ads/preferences/, Facebook relies on Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active
- Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA – Privacy Policy: https://twitter.com/en/privacy, Opt-out: https://twitter.com/personalization, Twitter relies on the Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active
- LinkedIn (LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland) – Privacy Policy: https://www.linkedin.com/legal/privacy-policy, Opt-out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out, LinkedIn relies on Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active
In addition, European marketing operators provide a new way to opt-out under the following link: http://www.youronlinechoices.com/. This is an initiative developed to shed light on the topic of online ads. Under “Your online choices ” http://www.youronlinechoices.com/ you will find an overview of providers whose online ads you can switch on or off. Such providers also include Facebook and Google.
11. Nextagenda has the following policy as the global standard for its own behavior:
Nextagenda is owned by Konica Minolta and follows the group’s global policy:
January 2020
